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Hello!

Welcome to the submission area for Power 50 Most Sustainable Agencies 2024-5, from event:decision and micebook, with support from Encore EMEA.

event:decision and micebook have teamed up to bring you the Power 50 Most Sustainable Agencies UK, a definitive list of the top 50 most sustainable event agencies in the UK market. This prestigious list aims to identify and recognise agencies that lead the way in sustainable event management.

The Power 50 Most Sustainable Agencies will be evaluated based on both sustainable internal business practices and your ability to deliver sustainable outcomes for client events.

Unlike many industry recognition programs, this initiative will be scored rather than being subjectively judged. The result will be a qualified, scored, and benchmarked list of the best performers in sustainability, showcasing real capabilities and proof points for responsible events.

Your submission is divided into two main areas

  1. Details about your company and your own activities.
  2. Details about some events that you have delivered for third-parties.

It is possible to score well under the assigned criteria even if you have few formal accreditations but evidence of sustainable event delivery, and vice versa.

Here are some more details about each section.

  1. Company accreditations and processes. This element of the submission refers directly to your own agency. The section asks for formally recognised accreditations, going back up to three years. We further request details of the formal measurement of your own carbon footprint (excluding any event-related emissions,) as well as detailing any socially beneficial activities that you undertake as a company.

Audit of section 1: certification relating to formally recognised sustainability accreditations should be uploaded within your submission. Photographic or posts from social media channels will be accepted as evidence of activities within the Social section.

2. We request details, broken into Environmental, Social and Governance factors, of up to three events you have delivered. Additional credit will be given for each event in a separate calendar year, and for delivery for separate clients across this period.

Audit of section 2: the organisers of Power 50 Most Sustainable Agencies reserve the right to request written evidence of factors submitted within the events you submit. If requested from individual agencies, the request will be made after the closing date for submissions and prior to announcement of the Power 50 Most Sustainable Agencies. We reserve the right to exclude any party unable to provide such evidence to the organisers & no entry fee will be refunded in this instance.

Submissions are welcome from organisations who act as agencies within the event sector. This is a broad classification and may include: full-service agencies, logistics agencies, exhibition design & build agencies, creative agencies, production agencies and creative AV agencies. If your organisation delivers more than purely supply of equipment you are welcome to enter the Power 50 Most Sustainable Agencies 2024-5.

A face to face submission optimisation clinic is being run in London within the Sustainable Event Show 2024. Individual sessions will be available to review your submission face-to-face during this event. Details of how to do so will be released in due course, although please note that you will need to register for the Sustainable Event Show independently should you wish to attend an optimisation session.

It costs £199+VAT to enter and the deadline for applications is 8th November 2024. The Power 50 Most Sustainable Agencies 2024-25 will be launched at micebook EXPO in January.

At any point during the completion of the form below, you may Save & Continue, to receive an email link. You’ll have 30 days to come back to your partially-filled form and complete. You may Save & Continue as many times as you like.

event:decision and micebook are grateful for the support of Encore EMEA, leaders in responsible business, for the Power 50 Most Sustainable Agencies 2024-5.

If you have any queries please contact Power50msa@eventdecision.com

Ready? Let’s Go!

Step 1 of 5

20%

Please enter a number greater than or equal to 1.
Please upload a high resolution colour copy of your company logo. If you also have a version of the logo in white, you can upload it here.
Drop files here or
Max. file size: 50 MB, Max. files: 4.
    Please upload photos to support your submission (team, projects, events) for use in the Power 50 publication.
    Drop files here or
    Accepted file types: jpg, jpeg, Max. file size: 50 MB, Max. files: 12.
      Consent
      We use the information that you are sharing with given us in order to determine a determinant or relative position within the total dataset of information shared for the purpose of publication of Power 50 Most Sustainable Agencies UK 2024-5. Your information is securely stored by both event:decision and micebook.
      We will protect the rights, safety, property, or operations of one or more affiliates, you, or others; we will comply with applicable law and/or respond to requests and communications from law enforcement authorities or other government officials.
      We will never use your personal data to advertise, promote, or market third-party goods or services to you outside of this agreement. Additionally, we will not license or publish any of your personal data. We do not and will not pass or sell any personal data to third parties outside of this agreement. By submitting data within the Power 50 Most Sustainable Agencies 2024-5 programme you consent to your data being anonymised and used in aggregate fashion for publication of industry statistics and papers.

      Company Accreditations

      Scoring criteria will require submission of relevant organisational certificate for the time period in question
      ISO14001: Environmental Management
      EcoVadis (Bronze)
      ISO 20121: Sustainable Events
      EcoVadis (Silver)
      B Corp
      EcoVadis (Gold)
      Best Places to Work or IIP
      EcoVadis (Platinum)
      Other (Future Fit Business, Planet Mark, Ethical Company Organisation, One Planet Living, Responsible 100, SDG Compass, UN Global Compact, GNG Protocol, Social Value UK, Impact Group, Good Business Charter)
      Drop files here or
      Max. file size: 50 MB.
        For any further information, or links to external websites or videos, please give details below.

        Team Training

        Engagement with recognised training initiatives in sustainable business planning and sustainable event planning. Scoring criteria will require submission of relevant organisational certificate for the time period in question
        Membership of recognised industry sustainability body or campaign (for example: Isla, Better Stands, micebook Power 50 Green Champions)
        Recognised industry body association (eg AEO, AEV, ESSA)
        Defined sustainability lead within business
        Drop files here or
        Max. file size: 50 MB.
          For any further information, or links to external websites or videos, please give details below.

          Carbon Measurement

          Engagement and membership of relevant carbon reduction and net-zero initiatives. Scoring criteria will require submission of relevant organisational certificate for the time period in question
          Net Zero Carbon Events
          Science-based Target Initiative, incl. defined targets for attainment.
          Measurement & reporting associated (Core Operations reporting).
          Sustainability Policy: Planning / Implementation of carbon reduction initiatives within the business (travel, print, energy purchase).
          Note this relates to the operation of the agency, not emissions related to client event delivery.
          Drop files here or
          Max. file size: 50 MB.
            For any further information, or links to external websites or videos, please give details below.

            Agency Social

            Does your agency deliver or support a community, social enterprise or local project on an annual or ongoing basis?
            Does your agency have an ongoing commercial relationship with a charity or social enterprise to which you contribute with employee time or directly financially?
            You may wish to include evidence of DEIA policies within this section.
            Drop files here or
            Max. file size: 50 MB.
              For any further information, or links to external websites or videos, please give details below.

              Event 1 Delivery

              Events may have been delivered within or outside the UK but should have been delivered within the calendar year indicated. event:decision reserve the right to contact agencies submitting data for verification or proof of delivery of factors within each event submitted, below.

              Please ensure (if possible) that each event entered represents a different client.

              Environmental

              1. Are you assessing the carbon footprint of your event?(Required)
              2. Is accessibility via public or mass transport a key driver in your choice of both destination and venue?(Required)
              3. Are you using a tool to measure delegate/visitor travel & encourage travel via the most sustainable route possible?(Required)
              4. Does your proposed venue support any biodiversity projects who will benefit from your use of the venue?(Required)
              5. Are you sourcing local supply for equipment, materials & crew? Local can be defined as in-city for smaller events, in-country for larger events.(Required)
              6. If you are providing delegate gifts, are these sustainably manufactured & are you transporting these in an environmentally friendly manner?(Required)
              7. Are you applying any carbon offset or compensation related to the emissions impact of your event?(Required)
              8. Are you redistributing physical materials no longer required after your event?(Required)
              9. Does your selected venue/destination hold any independent sustainability certifications?(Required)
              10. Are you considering the impact of any food & beverages you are offering your guests or delegates?(Required)

              Social

              11. Are you taking measures to minimise food waste & distribute unwanted event food?(Required)
              12. Are you measuring the economic impact to the area local to your event?(Required)
              13. Are you planning a specific external legacy for your event?(Required)
              14. Are you specifically considering Diversity, Equity, Inclusion and Accessibility (DEIA) in relation to your team, your audiences and within your event planning process?(Required)
              15. Did you considering including a project related to Corporate Social Responsibility (CSR) or engagement with a local community organisation within your event live timeline?(Required)
              16. Does your company have a ‘living wage’ policy for contractors and sub-contractors?(Required)
              17. Is there any specific provision for your delegates’ physical and mental wellbeing on site?(Required)
              18. Is there any specific provision for your event delivery team’s physical and mental wellbeing on site?(Required)
              19. Are you specifically incorporating any of the United Nations Sustainable Development Goals (UN SDGs) within your event planning process?(Required)
              20. Are you choosing to work with any Social Enterprises to deliver elements of your event?(Required)

              Governance

              21. Are you aware of current legislation in relation to mandatory emissions disclosure affecting your client's business?(Required)
              22. Can you provide data to your client's ESG team regarding the emissions / social impact of your event activity?(Required)
              23. Are you undertaking Risk Assessments and Method Statements (RAMS) for relevant areas of your event?(Required)
              24. Are you creating an Event Safety Management Plan (ESMP) for your event?(Required)
              25. Are you aware if your suppliers carry the relevant insurance policies to deliver your event?(Required)
              26. Did you negotiate appropriate cancellation terms & conditions with your entire supply chain for this event?(Required)
              27. Did you materially alter the format / scope of this event to align with accreditations that your organisation holds?(Required)
              28. Did your event adhere to all relevant sector codes and policies?(Required)
              29. Did your event adhere to all working visa & working time directives in the delivery location?(Required)
              30. Did your event sponsorship and exhibition partners’ values align with those of your client?(Required)

              Event 2 Delivery

              Events may have been delivered within or outside the UK but should have been delivered within the calendar year indicated. event:decision reserve the right to contact agencies submitting data for verification or proof of delivery of factors within each event submitted, below.

              Please ensure (if possible) that each event entered represents a different client.

              Environmental

              1. Are you assessing the carbon footprint of your event?(Required)
              2. Is accessibility via public or mass transport a key driver in your choice of both destination and venue?(Required)
              3. Are you using a tool to measure delegate/visitor travel & encourage travel via the most sustainable route possible?(Required)
              4. Does your proposed venue support any biodiversity projects who will benefit from your use of the venue?(Required)
              5. Are you sourcing local supply for equipment, materials & crew? Local can be defined as in-city for smaller events, in-country for larger events.(Required)
              6. If you are providing delegate gifts, are these sustainably manufactured & are you transporting these in an environmentally friendly manner?(Required)
              7. Are you applying any carbon offset or compensation related to the emissions impact of your event?(Required)
              8. Are you redistributing physical materials no longer required after your event?(Required)
              9. Does your selected venue/destination hold any independent sustainability certifications?(Required)
              10. Are you considering the impact of any food & beverages you are offering your guests or delegates?(Required)

              Social

              11. Are you taking measures to minimise food waste & distribute unwanted event food?(Required)
              12. Are you measuring the economic impact to the area local to your event?(Required)
              13. Are you planning a specific external legacy for your event?(Required)
              14. Are you specifically considering Diversity, Equity, Inclusion and Accessibility (DEIA) in relation to your team, your audiences and within your event planning process?(Required)
              15. Did you considering including a project related to Corporate Social Responsibility (CSR) or engagement with a local community organisation within your event live timeline?(Required)
              16. Does your company have a ‘living wage’ policy for contractors and sub-contractors?(Required)
              17. Is there any specific provision for your delegates’ physical and mental wellbeing on site?(Required)
              18. Is there any specific provision for your event delivery team’s physical and mental wellbeing on site?(Required)
              19. Are you specifically incorporating any of the United Nations Sustainable Development Goals (UN SDGs) within your event planning process?(Required)
              20. Are you choosing to work with any Social Enterprises to deliver elements of your event?(Required)

              Governance

              21. Are you aware of current legislation in relation to mandatory emissions disclosure affecting your client's business?(Required)
              22. Can you provide data to your client's ESG team regarding the emissions / social impact of your event activity?(Required)
              23. Are you undertaking Risk Assessments and Method Statements (RAMS) for relevant areas of your event?(Required)
              24. Are you creating an Event Safety Management Plan (ESMP) for your event?(Required)
              25. Are you aware if your suppliers carry the relevant insurance policies to deliver your event?(Required)
              26. Did you negotiate appropriate cancellation terms & conditions with your entire supply chain for this event?(Required)
              27. Did you materially alter the format / scope of this event to align with accreditations that your organisation holds?(Required)
              28. Did your event adhere to all relevant sector codes and policies?(Required)
              29. Did your event adhere to all working visa & working time directives in the delivery location?(Required)
              30. Did your event sponsorship and exhibition partners’ values align with those of your client?(Required)

              Event 3 Delivery

              Events may have been delivered within or outside the UK but should have been delivered within the calendar year indicated. event:decision reserve the right to contact agencies submitting data for verification or proof of delivery of factors within each event submitted, below.

              Please ensure (if possible) that each event entered represents a different client.

              Environmental

              1. Are you assessing the carbon footprint of your event?(Required)
              2. Is accessibility via public or mass transport a key driver in your choice of both destination and venue?(Required)
              3. Are you using a tool to measure delegate/visitor travel & encourage travel via the most sustainable route possible?(Required)
              4. Does your proposed venue support any biodiversity projects who will benefit from your use of the venue?(Required)
              5. Are you sourcing local supply for equipment, materials & crew? Local can be defined as in-city for smaller events, in-country for larger events.(Required)
              6. If you are providing delegate gifts, are these sustainably manufactured & are you transporting these in an environmentally friendly manner?(Required)
              7. Are you applying any carbon offset or compensation related to the emissions impact of your event?(Required)
              8. Are you redistributing physical materials no longer required after your event?(Required)
              9. Does your selected venue/destination hold any independent sustainability certifications?(Required)
              10. Are you considering the impact of any food & beverages you are offering your guests or delegates?(Required)

              Social

              11. Are you taking measures to minimise food waste & distribute unwanted event food?(Required)
              12. Are you measuring the economic impact to the area local to your event?(Required)
              13. Are you planning a specific external legacy for your event?(Required)
              14. Are you specifically considering Diversity, Equity, Inclusion and Accessibility (DEIA) in relation to your team, your audiences and within your event planning process?(Required)
              15. Did you considering including a project related to Corporate Social Responsibility (CSR) or engagement with a local community organisation within your event live timeline?(Required)
              16. Does your company have a ‘living wage’ policy for contractors and sub-contractors?(Required)
              17. Is there any specific provision for your delegates’ physical and mental wellbeing on site?(Required)
              18. Is there any specific provision for your event delivery team’s physical and mental wellbeing on site?(Required)
              19. Are you specifically incorporating any of the United Nations Sustainable Development Goals (UN SDGs) within your event planning process?(Required)

              Governance

              20. Are you choosing to work with any Social Enterprises to deliver elements of your event?(Required)
              21. Are you aware of current legislation in relation to mandatory emissions disclosure affecting your client's business?(Required)
              22. Can you provide data to your client's ESG team regarding the emissions / social impact of your event activity?(Required)
              23. Are you undertaking Risk Assessments and Method Statements (RAMS) for relevant areas of your event?(Required)
              24. Are you creating an Event Safety Management Plan (ESMP) for your event?(Required)
              25. Are you aware if your suppliers carry the relevant insurance policies to deliver your event?(Required)
              26. Did you negotiate appropriate cancellation terms & conditions with your entire supply chain for this event?(Required)
              27. Did you materially alter the format / scope of this event to align with accreditations that your organisation holds?(Required)
              28. Did your event adhere to all relevant sector codes and policies?(Required)
              29. Did your event adhere to all working visa & working time directives in the delivery location?(Required)
              30. Did your event sponsorship and exhibition partners’ values align with those of your client?(Required)

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