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Why is event greenwashing so easy?

March 5, 2024/in event:decision, Track

In events, the distinction between genuinely sustainable practices and greenwashing is critical.

Why is the events industry awash with dubious gestures which don’t achieve meaningful sustainability but make everyone feel better? Here are some of the examples of greenwashing we’ve spotted, and what to do instead.

Token gestures

Token gestures, such as planting a tree for every sale or small donations to local charities, can be thought of as easy ways to claim ‘sustainability’. However, they’re superficial. They may create a feel-good factor but they simply don’t address the deeper environmental impact of events. For example, while planting trees is undoubtedly a good thing for many reasons, it likely won’t compensate directly for the extensive carbon emissions or waste generated by many large events.

The offsetting con

Carbon offsetting is a strategy frequently employed by event organisers, investing in environmental projects to ‘balance out’ their carbon footprint. However, this can be misleading or even harmful. Continuation of harmful practices, like excessive energy use or extensive travel, followed by simply offsetting these emissions, just doesn’t equate to genuine sustainability. It’s akin to a diet where you eat junk food all week and eat a salad on Sunday, hoping it balances out. There’s also evidence of environmentally detrimental projects in the carbon offsetting industry, meaning you may not actually be achieving what you think you’re paying for.

Selective reporting and misleading metrics

Selective reporting, such as boasting about banning single-use plastics but remaining silent on other environmental impacts, is a red flag. An event claiming sustainability while facilitating a thousand business-class long-haul flights is an example of a very skewed portrayal. Selective disclosure creates a distorted image of an event’s true environmental impact.

Incongruous sponsorships

Partnering with sponsors whose values contradict the event’s sustainability goals is another form of greenwashing. On a larger scale, World Rugby’s partnership with Total Energy or British Cycling’s with Shell both raise questions. Alliances like these can undermine the host, and the event’s, credibility, suggesting financial goals have been prioritised over environmental values (but the two don’t have to be mutually exclusive, as we have argued before).

The transparency gap

A lack of transparency is a significant issue in the event industry. Organisers often fail to provide clear information about how they are mitigating environmental impacts or how participants can contribute to their efforts. This opacity hinders attendees’ ability to make informed decisions and participate in sustainability efforts.

How to move to true sustainability

To move beyond greenwashing, event organisers must embrace a holistic approach to sustainability. This starts with measurement. As an event organiser, if you don’t know where your starting point is, how can you move forward to a move sustainable event? Anything else is just guesswork.

A UK industry report by venue Manchester Central claims that “78% thought they had become more sustainable over the last 12 months”. Commendable in itself, but can you imagine any other industry where the metrics are not backed with any proof?

Genuine sustainability shouldn’t involve any of these superficial measures but rethinking the entire event lifecycle — from planning to execution and through to post-event activities. Genuine sustainability includes reducing travel emissions, minimising waste, using sustainable materials, and ensuring that every aspect of the event aligns with your environmental values. Transparency and honest communication with attendees is crucial in this process. By adopting these practices, events can become powerful platforms for promoting and achieving real sustainability, shunning greenwashing and creating a positive impact that extends far beyond the event itself.

If you would like to find out more about how we could work with you to achieve all your event measurement goals in 2024, get in touch.

 

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event sustainability

Are Event Planners Overlooking a Crucial Element of Sustainability?

February 19, 2024/in event:decision, Track

There’s an elephant in the event sustainability room

In event planning, ‘sustainability’ is often a buzzword. But are we, as event planners, really embracing its full scope? A recent report, “Shaping a Sustainable Future – One Year On,” should prompt us to reconsider our approach, especially in areas we might be overlooking.

Delegate travel

One glaring omission in many sustainability discussions is delegate travel. Surprisingly, this aspect, which significantly impacts the overall carbon footprint of an event, often escapes the event planner’s sustainability checklist. The report suggests that while we focus on local elements like catering and venue operations, the journey of guests / attendees / delegates to and from the event can be the largest contributor to carbon emissions. This raises a critical question: Shouldn’t travel be a central focus for sustainable event design?

As event planners, we have the unique opportunity to influence and reduce the environmental impact of our events. The location and format of the event, which often fall completely under our remit, play a pivotal role in determining the travel requirements of delegates. By choosing locations that are easily accessible by sustainable transport options, or by organising events in regions with a high concentration of attendees, we can significantly reduce the carbon footprint.

It’s not just corporates that should be considering this – associations and sporting events need to understand the issue & mitigate as best we can. See this pieces on the impact of the recent Super Bowl, for example.

Engaging with delegates for sustainable choices

The report suggests a more proactive approach in integrating sustainability into event planning. This involves not just making greener choices in event execution but designing events with sustainability as a core consideration. This means thinking about sustainability from the inception of the event planning process, not as an afterthought.

A key strategy in enhancing the sustainability of events must be to engage with delegates. Understanding how attendees prefer to consume event content – whether live, hybrid, or virtual – can guide us in designing more sustainable events. For instance, a preference for hybrid or virtual formats could significantly reduce the need for travel, thereby lowering the event’s environmental impact. Hybrid and virtual events not only offer flexibility and inclusivity but also present a sustainable alternative by reducing the need for travel. These formats, when used effectively, can maintain, if not enhance, the engagement and value of the event while significantly reducing its environmental impact.

Incorporating measurement tools for event sustainability

Another key highlighted in the report is the lack of use of robust measurement tools, with 78% of event organisers saying they ‘thought‘ they had become more sustainable in the last twelve months. Without using accurate tools to measure the impact of various components of an event, including delegate travel, it becomes challenging to assess and improve sustainability practices. Adopting comprehensive measurement tools allows us to make data-driven decisions, ensuring that our sustainability efforts are not just symbolic but have a real impact. These tools exist now and it is perfectly possible to quantify sustainability, rather than just thinking or hoping that it is improving, with or without delegate travel

The insights from the report are a wake-up call for the event planning industry. It’s time to broaden our understanding and implementation of sustainability. This involves taking a holistic view, considering all aspects of an event, including delegate travel and the use of measurement tools, and actively engaging with attendees to understand their preferences. Our tool Impact, has been designed after requests from corporate event planners to be able to assess events across all the broader ESG (Environmental, Social and Governance) factors.

As event planners, we have a responsibility to lead the way in sustainability. By incorporating comprehensive sustainability measures, including a focus on delegate travel and measurement tools, and designing events with sustainability as a core principle, we can significantly reduce the environmental impact of our events. It’s time to embrace this challenge and set a new standard for the industry.

If you would like to find out more about how we could work with you to achieve all your event measurement goals in 2024, get in touch.

 

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AI in Event Planning: Personalisation

February 6, 2024/in event:decision

AI in Event Planning: Harnessing AI for Tailored Event Experiences

In the first of a new series for 2024 we’ll be examining the huge range of opportunities that exist for artificial intelligence (AI) in event planning. We’re all about helping event planners make better decisions with information, so we’re starting our series by looking how the vast data processing capabilities of AI can be used to provide tailored event experiences, ensuring each attendee’s experience is unique and memorable.

Understanding AI in Event Personalisation

AI personalisation in event management involves using AI technologies to analyse attendee data and preferences and then using the insights to provide a customised experience for each individual, something that has historically been very time-consuming and costly to do. Using AI in this way can range from producing personalised agendas to recommended networking opportunities and providing post-event summaries and recommendations. Using AI for personalisation provides several benefits including: enhanced attendee engagement, increased satisfaction, higher attendance rates, and improved feedback scores.

Gathering and Utilising Attendee Data

 Ai can be used in both the data collection and data analysis of the attendee data to be used for personalisation. AI enabled-tools can gather data through pre-event surveys, social media interactions, and registration information. AI algorithms can then be used to analyse this data, identifying patterns in attendee preferences, interests, and behaviours.

Important: always ensure compliance with data protection regulations and legislation and maintain transparency with attendees about how any data collected will be used, providing opportunities to opt-out if desired.

Personalising Event Content with AI

Once all the data has been collected and analysed, AI can help with better decisions by suggesting personalised session schedules and agendas based on attendee interests. One area that has shown a high level of interest for the future includes using the data to create dynamic content delivery which could utilise AI to adapt presentations or workshop content in real-time, based on live feedback and/or engagement levels.

   How-to Steps:

     1. Select AI tools that integrate with your event management software.

     2. Define key interest areas or tracks for your event.

     3. Enable attendees to input their preferences during registration.

     4. Use AI to match attendees with relevant sessions or activities.

Enhancing Networking Opportunities through AI

AI can also be used for attendee ‘matchmaking’, using AI algorithms to connect attendees with similar interests or complementary professional backgrounds and can then suggest good times and formats for networking events, maximising each attendee’s availability and interests.

How-to Steps:

     1. Choose networking platforms that incorporate AI matchmaking capabilities.

     2. Encourage attendees to create detailed profiles to facilitate accurate matches.

     3. Monitor and adjust AI recommendations to ensure accuracy, based on ongoing attendee feedback.

Personalised Communication and Engagement

AI chatbots, already used in many other industries, can enhance customer service and have the potential to reduce or eliminate the costs of staff tied-up with answering simple repetitive enquiries, freeing them up for more demanding and value-add roles. AI chatbots can provide instant, personalised responses to attendee inquiries, with the same chatbots then being used to provide targeted marketing messages, personalised event updates, schedule changes and information – all based on individual attendee interests.

How-to Steps:

     1. Integrate AI chatbots with your event website and mobile app.

     2. Segment your attendee list based on interests and past behaviour.

     3. Craft personalised messages and updates, leveraging AI for content optimisation.

Post-Event Engagement and Feedback

After the event AI can be used for personalised follow-up. AI can send customised thank-you messages, content recaps, and suggestions for future events. AI tools can also be used to analyse post-event feedback for the event organisers, generating insights and ideas for future event improvements.

How-to Steps:

     1. Automate post-event communication with personalised AI-driven messages.

     2. Collect and analyse feedback using AI for comprehensive insights.

Where to Go for More Information and Tools

This is a fast-moving area and keeping yourself up-to-date with the technology as it develops will ensure you maintain a  competitive edge. Research companies that specialise in AI for events, consider enrolling in courses related to AI in event management, and attend events focused on technology in event planning to network with experts and discover new AI tools.

AI’s role in personalising event experiences is not just a futuristic idea; it’s happening now and has the potential to completely transform the event planning landscape and help everyone in the events space make better and more informed decisons. By harnessing the power of AI for personalisation, event planners can create highly tailored, uniquely engaging and memorable events. Personalisation always leads to higher satisfaction rates, stronger attendee engagement, and ultimately, more successful events. As the technology continues to evolve, staying informed and flexible and willing to try new tools will be key to leveraging AI effectively in the fast-changing world of event planning and management.

If you would like to find out more about how we could work with you to achieve all your event measurement goals in 2024, get in touch.

 

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Embracing the Future: Sustainable Events in 2024

January 23, 2024/in event:decision

2024 brings new challenges but also opportunity to the events sector.

We’re at a pivotal point, evolving rapidly in response to global changes. In 2024, my view is that the focus will increasingly be on sustainability, aligning with corporate responsibility, and harnessing technology for more effective planning. ESG (Environmental, Social, and Governance), ROI (Return on Investment), and AI (Artificial Intelligence) are the three areas that are key to this transformation. Here’s how I think they will transform the event landscape in 2024

ESG: Environmental, Social, and Governance

Environmental, Social, and Governance (ESG) criteria have become key factors in event planning, reflecting a shift towards more responsible and sustainable practices.

Environmental: This element emphasises reducing the carbon footprint of events. It involves choosing eco-friendly venues, minimising waste, and promoting recycling. Sustainable transportation options for attendees, like electric shuttle services, and using digital materials over printed ones are also under scrutiny, as is event format – linking to international travel.

Social: Here, the focus is on creating events as a force for good. From social enterprise suppliers to engaging local organisations. This includes ensuring diversity in speakers and attendees, and making events physically and virtually accessible to people with different abilities. Engaging with local communities and incorporating social elements, such as charity fundraisers or community service projects, will also enhance the social value of your event.

Governance: Strong governance involves transparent and ethical decision-making. For event planners, this means adhering to regulations, ensuring data protection, and maintaining high standards of integrity and accountability in all operations.

ROI: Return on Investment

For successful sustainable events in 2024, measuring the success of an event goes far beyond the number of attendees or the financial metrics. ROI now encompasses a broader spectrum of benefits, including long-term brand value, attendee satisfaction, and alignment with corporate values.

Financial ROI: The traditional aspect remains crucial. It involves careful budgeting, efficient resource allocation, and maximising financial return through strategic partnerships and sponsorships.

Brand and Reputation ROI: Events are an extension of a brand’s image. A successful event that aligns with a company’s ESG goals can significantly enhance its reputation and brand value, leading to long-term benefits. Note: this will extend to your sponsors & partners – do their values enhance or detract from yours?

Learning and Engagement ROI: The quality of content and engagement at an event is crucial. Interactive sessions, networking opportunities, and high-quality speakers contribute to the intellectual and professional value for attendees, impacting the overall ROI.

AI: Artificial Intelligence

Artificial Intelligence has become an indispensable tool in modern event planning. AI can streamline operations, offer personalised experiences, and provide valuable insights.

Personalisation: AI-driven algorithms can tailor recommendations for sessions, networking opportunities, and activities based on attendee profiles, enhancing the overall event experience.

Operational Efficiency: AI can automate operational elements of event management, from registration to feedback collection, making the planning process more efficient and reducing human error.

Data Analysis and Insight: AI tools can analyse vast amounts of data to provide insights on attendee behaviour, preferences, and feedback. This information is invaluable for improving future events and measuring success in real-time.

The event planning industry in 2024 will continue to be dynamic, driven by a commitment to sustainability, a focus on holistic returns, and the intelligent application of technology. By embracing ESG principles, evaluating ROI in a comprehensive manner, and utilising AI for efficiency and personalisation, event planners can create impactful, memorable, and sustainable events. The future of event planning will not just about logistics and entertainment; it’s about creating value-driven experiences that resonate with attendees and contribute positively to the broader community.

Get in touch if you want to hear more about sustainable events in 2024!

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Event Sustainability Heroes: Megan Williams at Production Bureau

January 9, 2024/in event:decision

Introducing one of our favourite sustainability heroes

We’re starting 2024 with a fascinating chat with Megan Williams, Project Coordinator at Production Bureau, and one of our event sustainability heroes

Q: How did you first became interested in sustainability?

“My interest in sustainability started while I was studying International Events Management at university. One of our modules was focused on sustainability in events which showed just how wasteful the event industry can be and the impact that it is having on the environment. After starting work, I saw this first hand and this then spurred me on to see what I could do to help reduce the impact our events are having. The pandemic encouraged this further by showing the world the impact that we are having and that by making changes (big and small) we can make a difference.”

Q: What sustainable habits are important to you?

“Reducing the amount of waste is one of the biggest concerns of mine. I believe that if everyone put a bit more thought into what they are throwing away and how they are disposing of it, then the amount being sent to landfill would be reduced significantly. There are so many items that get thrown out without thought, when actually they could be used for something useful by someone else. Over 2023, we have seen a bigger interest in recycling and reuse and have worked with our clients to make sure this has happened which has been great to see. One man’s trash is another man’s treasure.”

Q: Have you any tips or tricks for living a more sustainable lifestyle that you’d recommend for others?

“Education and awareness. Just be more conscious of the impact you are having.  The last three years have been a big eye opener for us all, but there are so many people that have gone back to old habits and not thinking about the impact that they are having. Sustainability as a whole is an area that I think more people need to learn more about. We all have a responsibility to do what we can and think differently about living differently.”

Q: Are there any new areas of focus you might have for your sustainable habits looking forward to 2024?

“Moving into 2024, I hope to continue to focus on reducing the impact of our events and in terms of new focus, I want to get more people involved in making a change. The main focus for us in 2024, is making sure our suppliers are operating in a similar way to us, and sharing in our thinking, so that will be a big focus for 2024. We have already made some great strides in the way we think and act in terms of our design and build processes, and I know my fantastic colleagues throughout Production bureau are as keen as me to make a real difference. 2024… bring it on !”

If any of you would like to find out more about how we could work with you to achieve all your event sustainability and ESG goals in 2024, get in touch.

 

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event sustainability hero

Event Sustainability Heroes: Emma Sharp from eventdecision

December 19, 2023/in event:decision

Introducing some of our favourite sustainability champions

In the last (for 2023) of our occasional series on our event sustainability heroes, we’re ending the year in style with eventdecision’s own Track Team Leader, Emma Sharp!

Q: How did you first became interested in sustainability?

“The first time I really thought about and became interested in sustainability was during lockdown. I was an event manager for many years and always too busy to stop – but living in Wiltshire, surrounded by fields and green spaces, when I was on furlough, I finally had the time to stop ‘and smell the roses’ . Looking up at the clear skies with no plane fuel trails criss-crossing it – this was an amazing sight to behold and something I’d never seen before in my lifetime. And this really started me thinking about what we do and take for granted both in home and work life because it’s always been the ‘norm’  – and what impact this was having on the world around us!”

Q: What sustainable habits are important to you?

“There are many sustainable habits that are important, however, since taking up my role at event:decision the impact that has become most important to me is the most predominant ‘non-visible’ one that people don’t often think about especially in the world of events – travel! I was as guilty as anyone, of if I needed to get somewhere just jumping in my car and off I went – but having worked for event:decision over the last year, calculating and reporting the impact of a large number of events, it has made me realise how much of an impact the travel choices we make can have. And whilst travel is a necessity of life, I now think a lot more carefully – ‘Do I need to make this journey?’ and if I do, ‘what’s the most suitable route to the destination? ‘Can I walk, cycle or take public transport?’ ‘If I have to fly somewhere, what class should I fly in – definitely economy?”

Q: Have you any tips or tricks for living a more sustainable lifestyle that you’d recommend for others?

“There are so many things that we try and do as part of our daily lives already, but I think my main tip would be to really ‘stop and think’ about what you’re doing both personally and in your work life, which is especially key in the world of events and event sustainability. Things like do I/my delegates really need that plastic toy/giveaway made ‘en mass’ in China and then shipped/flown over to the UK? Can this be replaced by something more natural, made locally, from a small supplier that would also benefit from the purchase and keep transport impacts to a minimum?  Have we picked a destination/venue that is easily accessibly to people with a good public transport infrastructure supporting it, and additional transport support where require such as electric car shuttles? Are we buying/supplying the food or catering with the least impact i.e. a vegetarian menu? And, if there are leftovers what’s going to happen to these, can they go to help someone less fortunate?”

Q: Are there any new areas of focus you might have for your sustainable habits looking forward to 2024?

“I think one area of focus is to expand the sustainability conversation across all areas of E, S and G, so we think about the wider impact rather than just ticking boxes regarding giveaways, vegetarian menus and so forth. However, I think the key is to continue to ‘shout about’ and encourage more people and businesses to do more and think about their wider picture! One person doing their bit diligently will not have a huge impact. However, the more people/companies who get on board, doing the right thing, will start to have an impact. I also think bringing attention to the areas with the most ‘impact’ is important to ensure that any changes they make have the most profound and significant impact. The only way to start having a significant impact is if we change the way we think and what we do ‘en mass’!”

If any of you would like to find out more about how we could work with you to achieve all your event sustainability and ESG goals, get in touch.

 

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event:decision 2023 unwrapped

December 11, 2023/in event:decision

2023 has been a big year for event:decision. This is what our year looks like unwrapped.

In our mission to lead the world in event ESG measurement, 2023 really has been an incredible year.

 

We’re now working with over 100 agencies, and almost 50 brands – worldwide!

 

We support brands, agencies, societies, associations, exhibition owners, venues and digital platforms. We measured events ranging from a football tournament, to a citywide climate week to a huge London Fashion Week brand.

 

We measured more events than anyone else in the industry – three times more in fact.

 

We supported all these events (plus a few more): Business Travel Association, London Summer Event Show,Conference News, Micebook, International Confex, Cvent, M&IT, London Venue & Catering Awards, The BNC Show, Association Excellence Awards and 73 Waterloo.

We also continued to proudly support Elevate Mentoring, the industry-leading mentoring and coaching programme. It’s our third year now supporting them.

We’ve been working hard all year on the latest tool in our event measurement suite – Impact – which allows you to assess, benchmark and certify events, across Environmental, Social and Governance (ESG) factors. It’s coming soon, so watch this space. It joins Purpose which reports on company values and, of course, our carbon footprint and event sustainability tool Track.

We did all this without stepping on a plane!

If you’re one of the many people and partners who have been a part of our journey in 2023, we’d like to say a big thank you. We look forward to continuing to help you make better decisions in 2024 with our unique event ESG measurement tools. If you’d like to talk to us about how we can help, please get in touch.

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Adding Social Value and Impact to Events: A Guide for #Eventprofs

October 12, 2023/in event:decision, Impact

How to make a positive social impact with your event?

Event planning isn’t just about logistics, delegates ROI and profit margins. Every event has the potential to make a meaningful contribution to the community in which it is hosted. But with so much focus on the E in ESG(carbon calculations and sustainability), social elements often get overlooked. Here are some ideas and suggestions on how you could think differently about social value and impact for events

Charity partnerships

Ticket donations: give attendees the option to purchase an extra ticket that will be donated to a local charity.

‘Auction for Good’: hold an auction with items or experiences donated by sponsors, with proceeds going to a local charitable cause such as a hospice or a home for the elderly.

Community engagement

Local artisan marketplaces: partner with local artisans and vendors to create a marketplace at your event. Not only supporting local businesses but also encouraging attendees to shop responsibly.

Civic talks and workshops: offer spaces for public panels or talks on topics of social importance (like mini TED talks) like climate change, mental health, or homelessness – and how delegate contributions can support good work.

Social enterprise collaboration

Fair trade catering: many social enterprises offer catering services with a social mission. Using one for your event amplifies your social impact so make sure you talk to your venue about any local organisations you can connect with.

Skill building: team up with any social enterprises that offer workshops aimed at skill development, like woodworking or cooking and offer to host some sessions at the event.

Some event:decision favourites

We’ve worked with many organisations that continue to have an incredible social impact at events over the years. Here are a few of our favourites:

Connection Crew : a social enterprise providing teams of people to solve production challenges across a range of sectors including events, TV and film, Connection Crew supports those who have experienced, or been at risk, of homelessness to access training, mentoring and jobs.

Event Cycle : can collect any unwanted or left over event materials from your site and arrange for them to be repurposed with charities, community groups, schools and social enterprises, in the UK and abroad. They will then tell you where they went, so you know who you have helped.

Page & Bloom : produce handmade paper flowers for venue and event decoration, supporting survivors of domestic abuse. Flowers and arrangements can be made from your own company’s literature.

Elevate Mentoring : a free mentoring programme and community for the events industry. Their NewGen project supports under-represented young people into the events industry.

Measurement

It’s important when you think about social value and impact for events to also consider about how you could track how your impact has developed and improved over time, luckily event:decision’s coming tool impact can help you do exactly that.

If you’d like to find out more about how we could measure and advise on your event ESG goals, including its social impact get in touch.

 

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Redefining Event Sustainability, ESG for Events is here

October 3, 2023/in event:decision, Impact

Redefining Event Sustainability, ESG for Events is here.

As sustainability principles proliferate through all industry sectors, the events industry is facing a paradigm shift. While everyone knows event sustainability is about more than calculating carbon, that’s the area that has received the most focus so far.

Until now, most ESG conversations — Environmental, Social, and Governance — have revolved around the ‘E’, overlooking the influence of the ‘S’ and ‘G’.

Still think ESG reporting is none of your business, only relevant to large corporations? The Event Industry Forecast 2022 reported that 97% of event planners believe that social responsibility will be an integral part of their future events.

event:decision’s pioneering new product ‘Impact’ is changing that by enabling event owners & managers to check each of E, S & G on an event-by-event basis. This marks a groundbreaking moment for sustainability in our industry.

Impact will enable event planners to;

  • Ensure that you are at least considering the full array of ESG factors for each event within your portfolio.
  • See how you compare in each area with other brands’ events, with direct benchmarking by factor.
  • Certify that an event is assessed by event:decision impact.
  • Download certificates and view your assessed events in dashboard format.

Impact -the ESG for events tool

Elevating Social Responsibility

The ‘S’ in ESG stands for Social Responsibility, an aspect often overshadowed by environmental concerns but critical in creating balanced, equitable events. Impact ensures you are evaluating the socially beneficial elements of your events.

Diversity, Equity, & Inclusion

Impact promotes a more inclusive product by ensuring you consider diversity, equity, and inclusion within event operations, ensuring that every individual working on the event feels valued, respected, and equally represented.

Staff Living Wages & Wellbeing

Event teams form the backbone of any event. Impact ensures that you consider their wellbeing,  the provision of living wages, decent working conditions and a supportive environment, reflecting an ethical approach to staff treatment.

Community Engagement

Events can be pivotal in driving social change. Impact ensures you consider the engagement and beneficial contributions to local communities, reinforcing the event’s potential as a catalyst for positive societal transformation.

Strengthening Governance

Impact facilitates and ensures you consider proficient insurance & risk assessment, ensuring events are well administered with relevant insurances,  RAMS and ESMP’s and reducing potential operational risks.

Regulatory Adherence

A cornerstone for any event’s success is adherence to sector regulation. Impact ensures you consider compliance with sector-specific regulations and optimal cancellation terms, instilling confidence in both organisers and participants.

Reducing Environmental Impact

While Impact emphasises the ‘S’ and ‘G’, it also addresses the ‘E’, providing comprehensive insights into an event’s carbon emissions, making use of the features of our carbon footprint measurement sister tool ‘Track‘.

Resource Utilisation

Impact scrutinises the re-purposing of both event materials and distribution of unwanted food, making events more sustainable and reducing wastage.

Carbon Calculation

By offering precise carbon footprint evaluations, Impact aids event managers in implementing effective strategies for carbon mitigation and environmental preservation.

Transformation through Impact

Impact isn’t merely a measurement tool; it’s a catalyst for sustainable transformation in the events industry. By ensuring event managers are comprehensively aware of all ESG elements and benchmarking your events against others in the industry, Impact will propel events towards sustainability, inclusivity, and ethical governance, setting a new industry standard.

Industry Evolution

Impact’s groundbreaking approach marks the onset of an evolved event industry, one where every event contributes to societal well-being, environmental conservation, and ethical conduct.

Impact’s introduction is a huge step towards a balanced approach to event sustainability, emphasising the equal importance of social and governance considerations in event planning, alongside often more visible environmental concerns.

If you’d like to find out more about how we could measure and advise on your event ESG goals, get in touch.

 

https://eventdecision.com/wp-content/uploads/2023/09/1.png 480 480 eventdec https://eventdecision.com/wp-content/uploads/2026/04/mainlogo-ed.png eventdec2023-10-03 06:05:302023-10-24 09:34:46Redefining Event Sustainability, ESG for Events is here
event carbon footprint

The Anatomy of an Event Carbon Report

September 9, 2023/in event:decision, Track

There’s a lot of talk about carbon reports.

But what does an event:decision Track report actually show you?

 

Events have many moving parts, all inter-dependent; there’s no beating heart without all other parts working in harmony. Delivering that is the skill of an event manager. As you know, each element will have a carbon impact and you can influence nearly all of these, to one extent or another.

You assess the impact by measuring. You can measure before your event or after your event. Or both, to demonstrate your ability in planning more sustainably.

But is understanding a carbon footprint report easy? We’ll show you just how easy it is…

Your impact

In language you understand. Travel, accommodation, energy, materials and so on.

Not shown in Greenhouse Gas Protocol’s Scopes 1-3, but measured in tonnes of CO2e so that you can align your event’s footprint with that of your organisation (SBTi tracking, for example) and against other events.

Travel – whether by plane, train or automobile and whether you can control it or not, likely the most significant element of the event carbon footprint – and the one on which you can nudge your visitors and delegates to reduce their impact. Ask us about available tools that can help.

Accommodation – again, often in the hands of visitors – but where you can, choose those with sustainable credentials (GreenKey, GreenGlobe, Greengage) and book within walking distance of your meeting space.

F&B – probably entirely within your control as an event manager. Generally accepted in the sustainability world that you should try to move from red meat into white meat, fish and then vegetarian options where you can. Local is mostly better, as is seasonal. Challenge your chefs.

Energy – can be a major factor in venue emissions. Opt for venues with renewable if you have a choice, each and every time. Ask your venue contact at show-round time. The more we ask, the more likely they will change.

Transport / Freight – another chance for you to make a difference. Source local kit and people, wherever you can. Certainly within the country of the event for kit.

Materials – the most visible element on your event/show floor. Your guests will be able to see and touch this (and likely comment), so make them reusable or recyclable and label them as such if you can.

Waste – the invisible factor, which includes food and beverage waste. Source a partner who can distribute unwanted food. Make it easy for the waste contractor to stream your waste, request your suppliers to minimise plastic in packing and shipping. This can be done – several global events have banned plastic in freight.

Virtual – the easiest way to distribute content without a significant impact. And highly recommended, in certain instances.

Benchmark

Unique to event:decision Track reports. See how your event compares to other similar events. Aim for better next time. We’ll help you!

benchmarking

 

Mitigation

Top tips to mitigate the biggest hotspots in your event footprint – specific to your event and without ripping the legs off it. You may have little control over the size of format of your event, if you’re an agency, but you can always mitigate the impact to some extent.

mitigation

 

Offset value range

We’ll give you a range of prices for projects from reputable and certified offset providers, if this is a route you’d like to go down. Great for advance budgeting.

 

There’s a lot in a Track report – but it’s all simple to understand and take to your stakeholders. Chances are much of it will be news to them. We’re #EventProfs’ favourite partners in sustainability and there’s a reason for that. So if you’d like to find out more about how we could measure and advise on your event carbon footprint, get in touch.

 

https://eventdecision.com/wp-content/uploads/2023/09/carbon_footprint.png 480 640 eventdec https://eventdecision.com/wp-content/uploads/2026/04/mainlogo-ed.png eventdec2023-09-09 14:44:052023-10-24 09:51:59The Anatomy of an Event Carbon Report
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