event sustainability

How is Event Sustainability Progressing?

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It’s been an busy month for the team at event:decision in the world of event sustainability. Here’s our round-up of just two of the events we’re taken part in, so far, in November. More to come!

Event Sustainability Live

The inaugural two day event at London Excel where we exhibited our Track and Impact solutions and also took part in no less than three panels:

Stakeholder engagement : why does it matter? – alongside Carina Jandt (Event Cycle), Jennie Mossman (Amplify) and Meg Strahle (The Bulb). We spoke about how to tailor your conversation with stakeholders, to emphasise that there is no excuse to ignore sustainability and to demonstrate how events people are leading this internally, not sustainability teams. Above all we agreed that the sustainable event community and environment is changing and is growing and highlighted that legislation is coming for larger organisations.

“Don’t just do the wrong thing a little bit better, do the right thing”.

Matt Grey, event:decision

The next frontier in event food sustainability – with Jenner Carter and Jo Austin (Lime Venues Portfolio), where we discussed how chefs’ roles have changed to include sustainability, not just producing delicious good looking food. Yes, we acknowledged, food makes up a small proportion of an event’s overall carbon footprint, but it is one of most commented on and visible elements. Huge advances have been made in identifying and working with local and seasonal products but more education is needed.

“If you want to work in sustainability, you can.

If you want to make the world and the society a better place, you can.

Where better to do this, than both at the same time. In events”.

Matt Grey, event:decision

 

Where to start in ESG – this was a session where we broke apart each element of the E, S and G illustrating the importance of each and showing how to measure it.

You can explore the deck here. The audience wanted to know “How do we engage senior stakeholders who may not be interested?” Thoughts: leaders should be aware of the changing role of business in relation to a. environment and b. society. This is a fundamental change in the role of business. Business is the key driver in transformation, all businesses have innovation, more resources and a LOT more to gain than individuals or government.

Reimagine ‘Events as a Force for Good’

Hosted by the forward-thinking team at emc3, this event was a real highlight for us. It brought together a community of change-makers to talk about how we can harness the power of events, experiences, and campaigns to create strategic, sustainable change. We were invited to join a panel with Josh King, Lisa Sweeting (Green Sense Events) and Danielle Ward (reWARD Events) to discuss using events to create a wider positive impact.

We looked at not just the carbon emissions associated with events, but the societal benefits you can bring to your event with your value chain. Everything we discussed aligned perfectly with evet:decision’s tool Impact  – the ONLY ESG tool for event planners.

 

“What you can’t measure tends to get overlooked.”

Matt Grey, event:decision

It was a brilliant day. The energy was tremendous, the varied and engaging panel sessions and breakouts were inspiring. The day even ended with a customised song.…

🎶 It’s about improvement, not perfection, embracing flaws and real connection, experiences we can enjoy together, and creating a sustainable future forever. 🎶

Sam McNeill, SongDivision

Thanks, as always, Sam!

If you’d like to find out more about how we could measure and advise on your event ESG goals, including its carbon footprint and its social impact get in touch.

 

event carbon footprint

The Anatomy of an Event Carbon Report

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There’s a lot of talk about carbon reports.

But what does an event:decision Track report actually show you?

 

Events have many moving parts, all inter-dependent; there’s no beating heart without all other parts working in harmony. Delivering that is the skill of an event manager. As you know, each element will have a carbon impact and you can influence nearly all of these, to one extent or another.

You assess the impact by measuring. You can measure before your event or after your event. Or both, to demonstrate your ability in planning more sustainably.

But is understanding a carbon footprint report easy? We’ll show you just how easy it is…

Your impact

In language you understand. Travel, accommodation, energy, materials and so on.

Not shown in Greenhouse Gas Protocol’s Scopes 1-3, but measured in tonnes of CO2e so that you can align your event’s footprint with that of your organisation (SBTi tracking, for example) and against other events.

Travel – whether by plane, train or automobile and whether you can control it or not, likely the most significant element of the event carbon footprint – and the one on which you can nudge your visitors and delegates to reduce their impact. Ask us about available tools that can help.

Accommodation – again, often in the hands of visitors – but where you can, choose those with sustainable credentials (GreenKey, GreenGlobe, Greengage) and book within walking distance of your meeting space.

F&B – probably entirely within your control as an event manager. Generally accepted in the sustainability world that you should try to move from red meat into white meat, fish and then vegetarian options where you can. Local is mostly better, as is seasonal. Challenge your chefs.

Energy – can be a major factor in venue emissions. Opt for venues with renewable if you have a choice, each and every time. Ask your venue contact at show-round time. The more we ask, the more likely they will change.

Transport / Freight – another chance for you to make a difference. Source local kit and people, wherever you can. Certainly within the country of the event for kit.

Materials – the most visible element on your event/show floor. Your guests will be able to see and touch this (and likely comment), so make them reusable or recyclable and label them as such if you can.

Waste – the invisible factor, which includes food and beverage waste. Source a partner who can distribute unwanted food. Make it easy for the waste contractor to stream your waste, request your suppliers to minimise plastic in packing and shipping. This can be done – several global events have banned plastic in freight.

Virtual – the easiest way to distribute content without a significant impact. And highly recommended, in certain instances.

Benchmark

Unique to event:decision Track reports. See how your event compares to other similar events. Aim for better next time. We’ll help you!

benchmarking

 

Mitigation

Top tips to mitigate the biggest hotspots in your event footprint – specific to your event and without ripping the legs off it. You may have little control over the size of format of your event, if you’re an agency, but you can always mitigate the impact to some extent.

mitigation

 

Offset value range

We’ll give you a range of prices for projects from reputable and certified offset providers, if this is a route you’d like to go down. Great for advance budgeting.

 

There’s a lot in a Track report – but it’s all simple to understand and take to your stakeholders. Chances are much of it will be news to them. We’re #EventProfs’ favourite partners in sustainability and there’s a reason for that. So if you’d like to find out more about how we could measure and advise on your event carbon footprint, get in touch.

 

sustainability

Get on board the sustainability train (or get left behind)

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Sustainability isn’t a bandwagon, it’s a train that’s leaving the station #eventprofs need to get on board, or get left behind!

Remember how things were shifting in late 2021?

As in-person gatherings began to return, it became critical for event organisers, digital platforms, and venues to move from merely talking about sustainability as their top focus to actually implementing sustainable practices. Many have started this transition to some degree.

To recap;

Why ‘sustainability’?

Sustainability is not ‘just’ an ethical choice; it’s a business imperative. Clients and attendees are increasingly discerning in their selection of events, looking for those that demonstrate a commitment to environmental and social responsibility. Taking sustainability seriously can be a USP, setting your event apart from the many others that have yet to adopt practices.

New advances in tech are helping to make events more sustainable much more easily. From virtual and hybrid event options that reduce travel-related emissions to smart waste solutions, embracing the latest tech solutions can significantly mitigate an event’s environmental footprint. Ignoring tech advancements is not only a missed opportunity for innovation but also risks rendering your events obsolete. The market is rapidly-shifting and sustainability is now seen as a key indicator of quality and responsibility.

Finally, cross-sector collaboration can’t be underestimated in driving the agenda forward. Industry associations, government bodies, and even competitors can offer valuable insights and resources for enhancing practices and solutions. Attending or organising events and forums (below) that focus on sharing best practices in sustainability can amplify collective impact, creating a more substantial change than any single entity could achieve on its own.

Room for improvement

There’s significant room for improvement in our industry. Notably, key players in the event sustainability landscape likely only engage with a fraction—perhaps less than 1%—of the entire event market. This implies that a large percentage of events are neither assessed for their environmental impact nor reported on.

Legislation is fortunately evolving.

Kudos to Prestige Events for spearheading the focus on sustainability with their first Sustainable Event Show at the Barbican in November 2021. event:decision contributed by measuring and reporting on the event; and by collating topics and panelists supporting the event’s subject matter and diverse range of speakers.

A variety of sustainable events and shows have been launched since then, and the current season is just kicking off.

Recent data from EY reveals that “36% of companies are well-progressed in their ESG commitments,” indicating an impending uptick in transparent reporting against ESG goals, stimulating business innovation, and bolstering supply chain sustainability.

For actionable insights, stay tuned with Event:decision in the upcoming months and consider attending:

– The CN Sustainability Summit

– Event Sustainability Live

– The Sustainable Event Show

There’s likely room for you at any of these events; make it a point to attend at least one.

The saying holds true: if you don’t make sustainability a priority, your competitors will.

So, it’s time to get on board; this movement is headed in only one direction—forward!

New UK Sustainability Disclosure Standards: Why Do They Matter?

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An Insight into the New Reporting Mandate and its Impact on the Events Industry

The UK government recently unveiled plans to create Sustainability Disclosure Standards, that mirror the EU’s Corporate Sustainability Reporting Directive (CSRD) legislation. This means that companies will be obliged to report on their Scope 3 (supply chain) emissions.

What is the EU’s CSRD and why does it matter?

Before understanding the UK’s decision, it’s essential to know the context. The EU’s CSRD is a legislation aiming to ensure that companies operating within the EU provide accurate, reliable, and consistent information about their sustainability practices. One key aspect of the CSRD is the focus on Scope 3 emissions.

Scope 3 emissions are indirect emissions resulting from a company’s operations, but which aren’t directly owned or controlled by them. In simpler terms, it includes emissions from a company’s supply chain – such as those produced by the emissions from the manufacture of any products they purchase or any emissions related to employee work-related travel.

UK’s Step towards Sustainability Disclosure Standards:

Post-Brexit, the UK is building its own set of standards which mirror the EU CSRD. This move aims at ensuring that businesses in the UK align with global sustainability reporting standards. In a nutshell, just like their EU counterparts, many UK-based companies will soon be obliged to report on their Scope 3 emissions.

Navigating the Jargon – A Quick Guide to Sustainability Acronyms

AcronymStands forDescription
IFRSInternational Financial Reporting StandardsThese are international accounting standards set by the IFRS Foundation and the International Accounting Standards Board (IASB). They guide how specific types of transactions and other events should be reported in financial statements.
ISSBInternational Sustainability Standards BoardAn offshoot of the IFRS Foundation, the ISSB focuses on creating a global set of sustainability reporting standards, filling the need for clear, consistent, and comparable information on sustainability performance.
PICPublic Interest CommitmentThis term emphasises an organisation's commitment to prioritise the general public's welfare over the interests of its stakeholders. In a sustainability context, it can mean efforts undertaken by companies that benefit the environment and society, even if they don't directly boost profits.
SDSSustainability Disclosure StandardsStandards relating to the reporting of a company's sustainability practices. They often pertain to environmental, social, and governance (ESG) issues, ensuring transparency and uniformity in sustainability reporting.
TACTotal Actual CostWhile not exclusive to sustainability, TAC is a comprehensive assessment of all costs associated with a project or an investment. For event professionals, this can involve calculating the total cost of making an event sustainable, including costs related to sustainable materials, technologies, and practices.
TCFDask Force on Climate-related Financial DisclosuresA market-driven initiative, aiming to increase and standardise companies' disclosure of climate-related financial risks and opportunities. The information allows investors, lenders, and insurance underwriters to make informed decisions.

Implications for the Events Industry:

If you’re an event prof or planner, you might be wondering, “What does this mean for me?” Let’s break down the implications:

  • Vendor and supplier selection: Eventprofs rely on a vast network of suppliers – from caterers to logistics and equipment rentals. With the new standards, event planners will need to consider the carbon footprint of their entire supply chain. This means that suppliers with transparent and better environmental practices will have a competitive edge.
  • Venue selection: Venues could be a significant part of the Scope 3 emissions for an event. Venues that are sustainable, eco-friendly, or have green certifications may become more attractive options for events.
  • Comprehensive reporting: For larger events, especially those by global corporations, the carbon footprint of the event may need to be reported. This includes everything – from the energy used to power the stage lights to the emissions from the vehicles transporting attendees to and from the event.
  • Client expectations: Given that companies will be more accountable for their Scope 3 emissions, it is likely they will exert pressure on event planners to ensure that events are as sustainable as possible. This will lead to a rise in client expectations regarding sustainable practices in event planning.
  • Opportunity for ‘Green’ marketing: Events that can shout about their low carbon footprint or sustainability measures can use it as a USP (unique selling proposition). This could be a differentiating factor in a competitive market.

Preparing for the shift:

For event professionals, the introduction of these standards doesn’t just represent a challenge but also an opportunity. Here are some steps to consider:

Measure: Consider employing tools or services that help in measuring the carbon footprint of your events. Regular reporting can provide insights into areas of improvement and help in making informed decisions.

Educate: Stay updated on the latest regulations and understand how they directly impact the events industry. This knowledge will ensure you remain compliant, but also ahead of the curve.

Collaborate: Start building relationships with suppliers who prioritise sustainability. They can provide insight, innovations, and best practices that can enhance the green credentials of your event.

Communicate: Engage with your clients and communicate the importance of sustainable practices, reinforcing trust and demonstrating your commitment to responsible event planning.

Sustainability is not a buzzword; it’s rapidly becoming an integral part of business operations across all industries. For event planners and professionals in the UK, understanding and adapting to the Sustainability Disclosure Standards is not just about compliance, but also about being relevant, competitive and profitable. The legislation may introduce new complexities but it also offers a chance for the events industry to be at the forefront of sustainable change, setting the bar high for corporate responsibility and green initiatives.

If you’re interested in finding out more about how our event carbon footprint calculator – track – could help measure and report on your event’s carbon footprint for SDS compliance and reporting requirements, get in touch. We’re the market-leading experts in sustainable reporting for events.

Event Sustainability: Smoke And Mirrors?

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Sometimes, word on the show-floor contradicts published policy.

The events industry has made some great strides in terms of sustainability over the last few years alone. But, we must keep working hard to transform our industry, alongside all those we work with. There’s no finish line in this journey, and the key lies in finding the best trade-offs to reduce our carbon footprint while delivering memorable experiences. How can we focus on really meaningful actions that go beyond superficial gestures, avoiding smoke and mirrors or so-called greenwashing in events?

1. Celebrate Progress and Keep Pushing Forward:

We need to start by recognising and celebrating the real progress the events industry has already made towards sustainability. The reduction of average hotel greenhouse gas emissions by 30.42% between 2019 and 2021, as reported in the 2023 Cornell Index, shows that collective efforts can yield positive results on the venue side. Nevertheless, we must continue pushing boundaries and striving for even greater achievements. As Martin Fuller says;

“There’s no finish line here”

Martin Fuller, Davis Tanner

2. Uncover the True Impact of Events:

We’ve said this many time before on this blog but it’s worth repeating that truly sustainable events require a holistic approach. While incorporating reusable cups or badges made from seeded-paper isn’t nothing, we can’t throw around the world ‘sustainable’ when that’s all that we’ve done, or forget the really significant hidden impacts behind the scenes. Delegate travel, accommodation, and waste management often remains unseen, yet they can contribute considerably to an event’s footprint. Travel and accommodation isn’t visible on the show floor, yet they’re almost always the largest factors (by up to four times) in an event’s carbon footprint. Similarly, you don’t always see the waste left behind in the show-floor skips once the visitors and brands have departed, despite assurances of a ‘sustainable supply chain’. Addressing all these factors is essential to achieving genuine sustainability.

3. Think Strategically and Act Tactically:

Event and agency savings can be substantial through strategic event design and more tactical measures. When selecting destinations and venues, prioritise locations that are accessible via public transport and then those that promote eco-friendly practices. Encourage local transport usage and sustainable menu choices for catering. Opt for build materials that are reusable, recyclable, or have low environmental impact. Additionally, consider digital alternatives to minimise printed materials – there’s no greenwashing in events about any of these choices.

4. Set Sustainable Standards with Expo Stand Design:

Expo stand designers and builders can play a vital role in promoting sustainability. Encourage the use of more reusable or recyclable materials, but also using local crew and management. Build firms have made massive steps in providing more re-usable or recyclable materials. Event:decision works with one build firm that consistently demonstrates 20-40% year-on-year reductions in materials, crew and transport-related emissions, with no impact, through careful thought and deliberate decision making.

5. Embrace Trade-Offs:

A wise man once said;

“There are no solutions, only trade-offs. Striving for complete sustainability may be unrealistic, but making the best trade-offs we can is achievable”.

Thomas Sowell

So, aim for continuous improvement, looking for ways to minimise environmental impact without compromising the event’s success.

6. Lead by Example and Hold Others Accountable:

As event planners, we must exemplify sustainable practices ourselves and hold our partners and suppliers to the same high standards. Collaboration is key – by working together, we can influence positive change across the industry. Praise and support firms that consistently prioritise sustainability while also raising concerns and encouraging improvements where necessary.

Sustainability in event planning is an ongoing journey with no definitive endpoint. It requires dedication, innovation, and collaboration to make meaningful strides. By looking beyond the surface and addressing the less visible aspects of events, we can create experiences that are both memorable and environmentally responsible and minimise greenwashing in events. Let’s maintain our commitment to sustainability, ensuring that the good work of the majority isn’t tarnished by the few who fail to do the right thing when no one is watching.

sustainability heroes

Nine Sustainability Heroes

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Who are the people the team at event:decision find the most inspiring in the sustainability space?

We’re constantly inspired by the pioneers and inventors in the sustainability space in the work that we do here at event:decision, but we’re aware that only some of them are as widely known as we think they deserve to be. So we thought we’d share with you nine sustainability innovators who have made significant contributions to the cause:

Sir David Attenborough World-renowned naturalist and broadcaster and widely regarded as a global voice for the natural world. With a career spanning decades, he has produced numerous documentaries highlighting the wonders of nature and the urgent need to protect it. Through his powerful storytelling and environmental advocacy, Attenborough has raised awareness about the impacts of climate change, plastic pollution, and habitat destruction and inspired millions to appreciate and safeguard the planet’s biodiversity. No-one tops David Attenborough in our list of sustainability heroes.
Wangari Maathai The late Wangari Maathai was a Kenyan environmental activist and the first African woman to be awarded the Nobel Peace Prize. She founded the Green Belt Movement, which focuses on reforestation, conservation, and women’s empowerment. Through tree-planting initiatives, she contributed significantly to restoring Kenya’s biodiversity and fighting against deforestation.
Mike Berners-Lee Expert in carbon foot-printing and sustainability and a professor and researcher at Lancaster University, he has focused on understanding the environmental impact of everyday activities. Through his book “How Bad Are Bananas?: The Carbon Footprint of Everything,” Berners-Lee has made complex climate issues accessible to the general public. His work has helped individuals and businesses make informed choices to reduce their carbon footprints and contribute to a more sustainable world.
Greta Thunberg The Swedish environmental activist gained international recognition for her dedication to addressing the urgent issue of climate change. At just 15 she initiated the “Fridays for Future” movement (also known as the School Strike for Climate), inspiring millions of students worldwide to strike for climate action. Her speeches and advocacy have brought global attention to the need for urgent environmental policies and actions.
Kevin Kumala Indonesian entrepreneur and biologist is the co-founder of Avani Eco, a company that focuses on producing eco-friendly alternatives to single-use plastics. He invented a sustainable bioplastic made from seaweed that is fully biodegradable and compostable. This innovative material has the potential to replace conventional plastic packaging, reducing plastic pollution and its harmful impact on the environment.
Dr. Jane Goodall Renowned for her work with chimpanzees, Dr. Jane Goodall is also a passionate advocate for environmental conservation and sustainability. Through her Jane Goodall Institute, she promotes community-centred conservation and empowers individuals to take positive action for the protection of wildlife and their habitats.
Boyan Slat Dutch inventor and entrepreneur, is the founder of The Ocean Cleanup, an organisation dedicated to developing advanced technologies to remove plastic pollution from the oceans. He designed a passive floating system that utilises ocean currents to capture and concentrate plastic debris, making cleanup operations more efficient. Slat’s invention has brought attention to the critical issue of ocean plastic pollution and inspired efforts to tackle this global challenge.
Hindou Oumarou Ibrahim The environmental activist from Chad who advocates for the rights of indigenous peoples and sustainable land management. An expert in indigenous knowledge and its connection to climate change adaptation. Ibrahim has been actively involved in global climate negotiations, ensuring that indigenous voices are heard and incorporated into climate policies. Her work has highlighted the importance of including indigenous perspectives in sustainable development and environmental conservation efforts. In 2016, Ibrahim was selected to represent civil society at the signing of the historic Paris Climate Agreement on April 22, 2016
Dr. Shuji Nakamura Japanese engineer and winner of the Nobel Prize for Physics and known for his pioneering work in developing blue light-emitting diodes (LEDs) and the blue laser diode. His breakthrough in the 1990s revolutionised lighting and display technologies, significantly improving energy efficiency compared to traditional incandescent bulbs. The widespread adoption of Nakamura’s LED technology has led to substantial energy savings globally and reduced greenhouse gas emissions.

Each of these sustainability heroes has demonstrated extraordinary dedication and commitment to the preservation of our planet, inspiring people from all walks of life to take action and contribute to a more sustainable future. We find them all incredibly inspiring and they remind us every day that individual actions can drive significant positive change for the environment.

To find out more about our own work, especially our carbon footprint measurement tool track and how it can help event planners measure the carbon impact of their events – get in touch.

Why Do UK Hotel Venues Lag in Sustainability?

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There are challenges in achieving sustainability for UK hotel venues

The publication of the 2023 Cornell Hotel Sustainability Index at the end of last month revealed that the UK doesn’t feature in the top 3 countries where hotels rank highly for sustainability (these are Norway, Sweden and Costa Rica). While many countries have made substantial progress, the UK faces unique challenges in its quest for fully sustainable hotel venues. What are these challenges, and what questions should event profs ask when shortlisting hotel venues for their events?

The UK’s Sustainable Hospitality Landscape

The United Kingdom has been proactive in promoting sustainability initiatives across various sectors, including the hospitality industry. However, several factors contribute to the struggle faced by hotel venues in achieving full sustainability.

1. Aging Infrastructure:

One significant challenge faced by hotel venues in the UK is our aging infrastructure. Many historic and iconic venues possess architectural features that limit the implementation of modern sustainable practices, such as energy-efficient systems, renewable energy generation, and effective waste management.

2. Limited Space for Renewable Energy:

The UK’s smaller land area compared to other countries also presents a constraint when it comes to incorporating renewable energy solutions. Hotel venues often struggle to find sufficient space for installing solar panels or wind turbines, limiting their capacity to generate clean energy.

3. Regulatory Framework and Policy:

The regulatory framework and policies in the UK, while supporting sustainability goals, can also pose obstacles for hotel venues.

i. Complex Planning Permissions:

Obtaining planning permissions for sustainable infrastructure installations can be a complex and time-consuming process in the UK. The bureaucratic hurdle makes it challenging for hotel venues to implement sustainable practices within a reasonable timeframe.

ii. Unclear Incentives:

While the UK government offers incentives and grants for sustainable initiatives, these programs may lack clarity or have limited accessibility. The absence of clear guidelines and consistent support makes it difficult for hotel venues to navigate the sustainability landscape effectively.

4. Supply Chain Challenges:

The pursuit of sustainability requires collaboration throughout the entire supply chain, which can be a challenging task for hotel venues in the UK.

5. Local Sourcing Limitations:

Despite the rising demand for locally sourced products and services, the UK faces limitations in terms of local availability. Hotel venues often struggle to find reliable local suppliers for sustainable materials, food, and beverages, hindering their ability to embrace a fully sustainable approach.

6. Transportation and Logistics:

Logistics and transportation play a crucial role in sustainability efforts. The UK’s dense urban environment, coupled with limited public transport infrastructure, increases reliance on road transportation. This reliance on vehicles can have a significant environmental impact, particularly when it comes to large-scale events hosted by hotel venues.

With all the above in mind, here’s our handy checklist for exploring the suitability of hotel venues for your event.

Key Questions for #EventProfs Investigating Hotels & Venues

1. What sustainable initiatives has the venue implemented? (e.g., energy-efficient systems, waste management practices, water conservation measures)

2. Does the venue have any certifications or accreditations for sustainability? (e.g., LEED certification, Green Key, ISO 14001, EcoSmart)

3. What renewable energy sources are used or planned for the venue?

4. How does the venue manage waste and recycling? Are there any composting or recycling programs in place?

5. Does the venue have a clear sustainability policy and targets?

6. What efforts are made to source local, seasonal, and sustainably produced food and beverages?

7. How does the venue encourage sustainable transportation options for guests and event attendees?

8. Are there any partnerships with local sustainability-focused organisations or suppliers?

9. Does the venue have plans for ongoing sustainability improvements and innovations?

10. What support does the venue provide to event planners in achieving sustainability goals?

While the UK has embraced sustainability and made progress in various sectors, achieving full sustainability in UK hotel venues continues to pose unique challenges. Event planners should be aware of this and ask critical questions when investigating hotel venues for their events. Even within the challenging environment, hotels can still demonstrate that they are making steps to achieve sustainability and help event planners meet their sustainability targets.

If you’re interested in finding out more about sustainable event planning, get in touch to find out how our tool track can calculate your event’s projected carbon footprint and help you evaluate the impact of different venue choices.

Hotel Sustainability: How Green is Your Venue?

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The Cornell Hotel Sustainability Index: A Valuable Tool for Event Planners

Event planners play an important role in ensuring that gatherings, conferences, and meetings are not only successful but also environmentally responsible. One useful tool that event planners can use to assess and compare the sustainability efforts of hotels is the Cornell Hotel Sustainability Index (CHSI). The (CHSI) is the biggest industry benchmark and provides a standardised framework for evaluating and measuring hotel sustainability, using Hotel Carbon Measurement Initiative (HCMI) and Hotel Water Measurement Initiative (HWMI) metrics from over over 20,000 properties to track energy, greenhouse gas emissions and water usage. The 2023 report just out indexes data from 25,576 hotels from 31 international hotel groups and has some fascinating findings.

But, first a bit of history and an overview of what the CHSI is and what it covers;

History of the Cornell Hotel Sustainability Index

The Cornell Hotel Sustainability Index, also known as the CHSI, was developed by the Center for Hospitality Research at Cornell University’s School of Hotel Administration. The index was introduced in 2011 as an initiative to assist the global hospitality industry in measuring and improving sustainability practices. With the aim of providing a consistent benchmarking tool over time, and across geographical locations, the CHSI enables hotels to assess their sustainability performance and to identify areas for improvement.

Coverage and Components of the CHSI

The CHSI covers a broad range of sustainability-related areas within the hotel industry. It evaluates and measures sustainability efforts in six key categories:

  1. Environmental Management: Focuses on environmental policies, practices, and certifications, such as energy efficiency, water conservation, waste management, and green building certifications like LEED (Leadership in Energy and Environmental Design).
  2. Operational Practices: Examines day-to-day operational activities and procedures, including purchasing practices, supplier relationships, employee training, and guest engagement programs.
  3. Social Impact: Evaluates the hotel’s impact on local communities, including social responsibility initiatives, community involvement, and employee well-being programs.
  4. Human Resources: Assesses human resource practices, such as employee satisfaction, diversity and inclusion, talent development, and labor practices.
  5. Risk Management: Focuses on the hotel’s preparedness and resilience to various risks and emergencies, including crisis management plans, safety procedures, and disaster response.
  6. Innovation: Recognises and rewards hotels for their innovative sustainability practices, encouraging the industry to continually evolve and adopt new environmentally friendly technologies and approaches.

Key Findings 2023 CHSI

The 2023 report provided key findings as follows;

  • Average hotel greenhouse gas (GHG) emissions per square meter have reduced by 30.42% between 2019 and 2021 (the full year on which the 2023 Index is based).
  • The best performers in the Top 25% of hotels are emitting 2.5x less than the hotels in the bottom 25%.
  • Renewable energy is key to reducing hotel carbon emissions.
  • Luxury hotels tend to have the highest carbon intensities compared to other segments.
  • Limited-service hotels are less carbon intensive than full-service hotels.
  • The limited service segment is reducing emissions faster than the full-service segment.
  • Resort properties are slower to reduce GHG emissions than other properties.
  • The top three countries with the lowest hotel GHG intensity were; Norway – 13.5 (kgCO2e/m2), Sweden – 14.9 and Costa Rica – 15.6.
  • The bottom three countries with the highest hotel GHG intensity were; Hong Kong, China – 214.5 (kgCO2e/m2), Barbados – 194.5 and Kuwait – 167.0.

Why use the Cornell Hotel Sustainability Index (CHSI)?

Being aware of the CHSI could provide event planners with several advantages:

  1. Sustainability Alignment: Event planners who prioritise sustainability in their events can use the CHSI as a valuable tool to identify hotels that align with sustainability goals. By selecting hotels with higher CHSI scores, event planners can ensure that their event venue shares their commitment to environmental responsibility.
  2. Benchmarking and Comparison: The CHSI offers a standardised framework for evaluating and measuring hotel sustainability performance. Event planners can use the index to benchmark and compare different hotel venues based on their sustainability practices, empowering them to make informed decisions and choose hotels that demonstrate strong sustainability performance, setting higher standards for the industry.
  3. Transparent Evaluation: The CHSI provides a transparent evaluation of hotels’ sustainability efforts. Event planners can review the index to gain insights into the specific areas where hotels excel or need improvement in terms of sustainability practices, enabling event planners to ask targeted questions, have informed discussions with hotels, and ensure that sustainability considerations are adequately addressed in event planning and execution.
  4. Event Reputation and Stakeholder Expectations: Sustainability has become an essential factor in shaping the reputation and image of events. Event planners who select hotels with higher CHSI scores demonstrate their commitment to hosting sustainable events. This, in turn, enhances their reputation among attendees, sponsors, and other stakeholders who increasingly prioritise environmental responsibility.
  5. Collaboration Opportunities: The CHSI highlights hotels that are leading the way in sustainable practices. Event planners can leverage this information to initiate collaborations and partnerships with hotels that prioritise sustainability. Collaborations can lead to shared knowledge, innovative event solutions, and the creation of more environmentally friendly event experiences.
  6. Positive Impact and Legacy: By choosing hotels that prioritise sustainability, event planners contribute to reducing the environmental impact of events. By promoting sustainable practices through venue selection, waste reduction, energy efficiency, and more, event planners are contributing to fostering a culture of sustainability within the events industry.

If you’re interested in finding out more about sustainable event planning, why not explore our tool track  to calculate your event’s projected carbon footprint. If you get in touch, we can give you a demo to illustrate just what it could do for you.

CSRD

Why UK Event Planners Can’t Ignore the EU Corporate Sustainability Reporting Directive (CSRD)

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What are the implications for UK event planners of the EU CSRD?

The EU Corporate Sustainability Reporting Directive (CSRD) is a significant development in corporate reporting, and it begins with mandatory reporting in 2025 for the 2024 financial year for large companies. While the United Kingdom has exited the European Union, its impact on companies operating in the EU shouldn’t be underestimated. In this article we aim to provide UK event planners with a comprehensive understanding of the CSRD and the implications it holds for our industry.

Understanding the CSRD

The CSRD, proposed by the European Commission, represents a major step towards creating a more sustainable and transparent business environment within the EU. It is an extension of the existing Non-Financial Reporting Directive (NFRD) and aims to enhance corporate reporting by introducing stricter sustainability disclosure requirements. The directive seeks to introduce more comprehensive reporting standards and ensure that companies disclose information aligned with internationally recognised frameworks, such as the Global Reporting Initiative (GRI) and the Sustainability Accounting Standards Board (SASB).

The CSRD will require companies operating in the EU to:

  • Publicly report their ESG performance as it aligns with the CSRD – and do this annually.
  • Report on their entire value/supply chain, not just their own operations.
  • Ensure due diligence, which will be mandatory.
  • Get ‘limited’ assurance on their sustainability reporting from a trusted third party who will audit their data to ensure it’s accurate and legitimate.
  • Roll out the process in a timeline spreading over several years, starting with larger companies first.

Implications for UK Event Planners

While event planners may not immediately associate themselves with sustainability reporting, the CSRD has far-reaching implications for the industry. Event planners in the UK cannot afford to ignore this directive for the following reasons:

  1. Client expectations and reputation: in an increasingly sustainability-conscious world, businesses are prioritising environmentally-friendly practices and seeking partners who align with their values. Companies that operate within the EU and adhere to the CSRD requirements will be under pressure to work with event planners who can contribute to their sustainability goals, as they have to report on their entire value and supply chain. Ignoring the CSRD may lead to missed opportunities, loss of clients, and damage to the reputation of event planning companies that fail to integrate sustainability practices into their operations.
  2. Regulatory compliance: although the UK is no longer an EU member state, event planning companies operating across borders or organising events within the EU will still need to comply with the CSRD. Non-compliance could result in both reputational damage & legal consequences including fines. By staying ahead of the game and proactively aligning practices with the CSRD, event planners can ensure compliance, minimise risks, and maintain a competitive edge in the EU market.
  3. Event impact and reporting: the CSRD emphasises reporting on environmental, social, and governance (ESG) factors. Event planners can expect increased scrutiny regarding the sustainability impacts of the events they organise, including carbon emissions, waste management, and community engagement. Meeting these reporting requirements will necessitate a greater focus on sustainable event management practices, from sourcing eco-friendly suppliers and reducing waste to promoting social inclusivity and incorporating diversity. By proactively incorporating sustainability into all event planning processes, planners and agencies can demonstrate their commitment to responsible business practices and meet the expectations of clients, attendees, and regulatory bodies.

To navigate the changing landscape effectively, event planners in the UK should consider the CSRD as a huge opportunity – one that will help them effectively integrate sustainability into their business practices. By staying informed about the directive’s developments, understanding the reporting requirements, and actively pursuing sustainable strategies, event planners can position themselves as leaders in the industry, attract a wider client base across the EU and beyond, and contribute to the global sustainability agenda.

The introduction of the EU Corporate Sustainability Reporting Directive may seem unimportant to UK event planners right now, because of Brexit. However, the interconnected nature of business and the global focus on sustainability means it’s vital for event planners to sit up and pay attention. By proactively embracing sustainability reporting and aligning their practices with the CSRD, event planners can gain a competitive advantage, foster client trust, ensure regulatory compliance, and contribute to a more sustainable future. Ignoring the CSRD is not an option; it’s time for event planners in the UK to embrace the opportunities it presents and lead the way towards a more sustainable event industry

If you’re interested in finding out more about how our event carbon footprint calculator – track – can help achieve CSRD compliance and reporting requirements. Please get in touch, we can give you a demo and show you some more sample reports to illustrate what it could do for you.

Let's ban the phrase 'wherever possible'

Let’s Ban ‘Wherever Possible’

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It’s time to turn talk into action

There’s one phrase we hear on the lips of event planners all the time that we need to consign to the bin. That phrase is ‘wherever possible’ when discussing implementing sustainable practices. It’s time to stop seeing sustainable choices as an optional extra and start seeing them as the only option.

Despite the growing awareness and urgency surrounding sustainability, event planners still find themselves making excuses to avoid implementing sustainable practices. One reason is the misconception that sustainable choices are costly and time-consuming. While some sustainable alternatives may require initial investments or additional planning, they often prove to be cost-effective and more profitable in the long run. Another reason could be resistance to change within our industry. We talk as a dynamic and nimble industry, but as event profs we may be comfortable with tried and tested methods and resistant to adopting new practices, fearing disruptions or resistance from clients. A lack of knowledge and awareness about sustainable options and their impact could also be contributing to a general reluctance to take sustainability more seriously and to keep trotting out the sentence ‘we’ll implement sustainable practices wherever possible’. Overcoming excuses requires a shift in mindset, a willingness to explore innovative solutions, and proactive education about the benefits and feasibility of sustainable event planning – the latter is where we come in.

“Sustainable event planning is no longer an option but an imperative. It’s time to transform words into actions and take responsibility for the impact our events have on the planet and in society. Sustainable events are efficient events, so we’ll be able increase event ROI at the same time – push back to your clients & stakeholders.”

Matt Grey, Founder, event:decision

As event planners, we hold the power to make a significant impact on the environment and society through our actions. Sustainable event planning is no longer a trend but a necessity. While it’s easy to make excuses for not implementing changes, it’s crucial to recognise that these choices have far-reaching consequences. It’s time to turn our words into action and take responsibility for creating events that leave a positive legacy.
  1. Start with small steps – implementing sustainable practices may seem overwhelming, but the key is to start with small steps. Begin by evaluating your event’s impact on the environment and identify areas where improvements can be made. Consider elements such as waste management, energy consumption, transportation, and sourcing of materials. By making small changes in these areas, you can quickly build a more sustainable event.
  2. Collaborate with sustainable suppliers – event planning is a collaborative effort, and partnering with sustainable suppliers can make a significant difference. Seek out suppliers who prioritise eco-friendly practices, use renewable resources, and minimise waste. From caterers who source sustainable food choices to venues that prioritise energy-efficient systems, there are plenty of options available. By choosing responsible suppliers, you not only support their sustainable initiatives but also set a positive example for the industry.
  3. Educate and engage participants – sustainability is a collective effort, and involving event participants is crucial. Educate attendees about the importance of sustainable practices and inspire them to contribute. Encourage them to carpool or use public transportation to reduce emissions, provide recycling and composting facilities, and avoid single-use plastic items. Engage participants through interactive sessions, workshops, or nudges that encourage sustainable lifestyles and innovations. By creating an inclusive and environmentally conscious event culture, you can inspire long-lasting change.
  4. Embrace technology – technology offers a plethora of opportunities to reduce our ecological footprint. Embrace digital invitations and registration systems to minimise paper waste. Utilise event apps or virtual platforms to provide schedules, maps, and resources, eliminating the need for printed materials. There are tons of vendors in this area. Additionally, leverage technology such as our carbon footprint measurement tool track, to track and measure the environmental impact of your event, allowing you to make data-driven decisions for future improvements.
  5. Leave a positive legacy – every event leaves a lasting impact, and it’s essential to consider the legacy you want to create. Sustainable event planning involves minimising negative effects and maximising positive outcomes. Explore opportunities for social and environmental initiatives within your event. Partner with local charities, organise community clean-ups, or support causes aligned with your event’s theme. By leaving a positive legacy, you inspire others to follow suit and make a difference in their own events.
Sustainable event planning is no longer an option, a ‘wherever possible’, but an imperative. It’s time to transform words into meaningful actions and take responsibility for the impact our events have. And sustainable events are efficient events so prioritising this will result in increasing profits too – a win:win.  By starting with small steps, collaborating with sustainable suppliers, educating participants, embracing technology, and leaving a positive legacy, we can create a ripple effect of change throughout the event planning industry. Let’s make sustainability the standard for events and leave a lasting positive impact on the world, one event at a time.

If you’re interested in finding out more about the practicalities of sustainable event planning, you can use track  to calculate your own event’s projected carbon footprint. Please get in touch, we can give you a demo and show you some more sample reports to illustrate just what it could do for you.